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Communications Assistant

SaskCulture, Regina
Deadline: July 25, 2022 - August 19, 2022

Contact

Name: Nichole Williams

Phone: 306-780-9259

E-mail: nwilliams@saskculture.ca

Website: https://www.saskculture.ca

Deadline

August 19, 2022

Are you looking for that perfect entry-level communications position? We are looking for a full-time Communications Assistant, who can help us promote the importance of cultural activities and experiences in Saskatchewan. The ideal candidate will be a self-starter, with interest, and ideally some experience, in entry-level communications, such as experience working on newsletters, websites and/or social media. The candidate should have customer service skills, be super-efficient in word-processing and various software programs, and be open to the change as teams adapt to work in a post-pandemic environment.

Reporting to SaskCulture’s Communications Manager, responsibilities of this position include:
• Writing, designing and publishing various online communication initiatives, such as the bi-weekly E-Update;
• Monitoring, posting and reporting on various social media channels;
• Updating and supporting SaskCulture’s website;
• Providing support to various SaskCulture events and initiatives, such as Culture Days and Creative Kids;
• Developing and coordinating the external and internal requests for promotional items;
• Assisting in general correspondence and file maintenance;
• And a variety of other office and communication duties as needed.

Typically, the knowledge and abilities required for this position would be acquired through post-secondary education in office education and/or business administration with some general experience in office administration or communications. The ideal candidate will have a solid understanding of the English language, both written and verbal, along with experience in computer and database applications, event coordination, and data management. As part of the Communications team, applicants must be able to listen to and convey information and opinions of a diverse team , maintain confidentiality, understand and maintain organizational reputation, and demonstrate superior communication and client service skills. Experience working in a non-profit organization, with knowledge of the Saskatchewan arts and culture community, is considered an asset.

This is as a hybrid flex/in office position with a set schedule for which days are in-office and which days are remote within SaskCulture’s core hours. The specifics will be tailored to meet the needs of the employee, team and SaskCulture.

SaskCulture thanks all applicants for their interest; however, only those candidates being interviewed will be contacted. More information about this position can be found at www.saskculture.ca.

Forward applications to SaskCulture Inc., 404 – 2125 11th Avenue, Regina, SK S4P 3X3, or via email to nwilliams@saskculture.ca by end of day August 20, 2022.

JOB SUMMARY:
SaskCulture’s Communications Team works together to provide a consistent and cohesive ‘voice’ for the organization and its role in building a culturally vibrant province. The Communications Team provides collective experience in the area of communications to address the needs of various program delivery areas, such as funding, Culture Days delivery and the Creative Kids charity, as well as the organization as a whole.

Reporting to SaskCulture’s Communications Manager, the Communications Assistant, as part of a team, assists in the research, development, coordination, implementation, and monitoring of various communication strategies, initiatives and processes, designed by the team to meet the organization’s strategic priorities and long-term Ends. The position works within the Ends and Executive Limitations framework established by the Board and interpreted by the Chief Executive Officer (CEO).

This position is classified as a hybrid flex/in office position. This position will have a set schedule for which days are in-office and which days are remote within SaskCulture’s core hours. The specifics will be tailored to meet the needs of the employee, team and SaskCulture.

JOB RESPONSIBILITIES:
1. Monitors, publishes and reports on SaskCulture social media channels.
- Monitor daily social media interactions, on Facebook, Twitter, Instagram, using HootSuite;
- Assist in the development, design and distribution of promotional posts;
- Assist in the distribution of messaging on other social channels:
- Assist in the production of a monthly social media calendar; and
- Measure progress on social media channels through analytics and reports.

2. Assists in the development, publication and distribution of SaskCulture’s communication initiatives.
- Write, format and distribute weekly E-Update using Constant Contact;
- Write updates and articles for various online and print communication vehicles;
- Provide website updates and support the development of new website areas. Updates include: daily updates to Jobs and Opportunities; monitoring Events Calendar; uploading success stories; and updates to web content as required;
- Keep media lists up to date and support distribution of media releases and PSAs;
- Monitor, respond and follow-up for info @saskculture.ca;
- Assist in mail-outs of print materials; and
- Update and maintain data in SaskCulture’s online Visualization Map.

3. Assists in the development, design and internal/external distribution of SaskCulture’s promotional items and materials.
- Assist in the development of promotional items, displays, flyers and brochures;
- Handle requests, distribution, display and tracking of a range of items, including displays, brochures and logos;
- Sets up and helps staff with promotional displays at trade shows and events; and
- Coordinate the storage of communications materials, including promotional items and print publications.

4. General administration support for the organization.
- Maintain correspondence and tracking for Promotional requests and Sponsorship Committee;
- Set up registration forms and intake for various events and activities;
- Cover front-end administration duties as needed, including answer incoming calls, and walk-in inquiries;
- Order and distribute general office supplies;
- Compile and post staff meeting notes;
- Support communication file management and maintenance; and
- Other similar duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:
The incumbent must have a strong attention to detail, along with good organization and writing skills, and customer service, along with a knowledge of file management and computer use.

Typically, the knowledge and abilities required for this position would be acquired through education or certification in the areas of communication and/or business administration, along with some years of experience.

KEY CORE COMPETENCIES:
• Customer Aware and Focused: Must have good interpersonal skills and be committed to providing responsive services to staff and stakeholders and work respectfully within a multicultural and multidisciplinary environment.
• Team-Orientation: Must be committed to being an active team player and working to meet team goals, as well as fostering teamwork and partnerships with external partners. Must effectively prevent and respond to conflict and support consensus building.
• Communication: Must be able to listen to and convey information and opinions of diverse audiences with clarity, conciseness, professionalism and cultural sensitivity, in both verbal and written contexts for both internal and external audiences.

JOB SPECIFIC COMPETENCIES:
• Verbal, Written & Electronic Communication Skills: Must have strong writing skills and the ability to prepare, proofread, and format communication tools for a variety of audiences. Must be able to communicate in a professional manner to reflect the image of SaskCulture. Knowledge of social media practices is considered an asset.
• Attention to Detail: Must be detail-oriented and precise with the ability to review work to ensure accuracy, complete information and timeliness.
• Flexibility & Initiative: Must be able to effectively handle interruptions, multi-task, and provide support to areas of SaskCulture.
• Organizational Skills: Must demonstrate strong organizational skills, with the ability to plan, set priorities, and meet timelines consistently.
• Cultural Knowledge: A knowledge of Saskatchewan arts and culture is considered an asset.
• Computer Skills: Must have a good working knowledge of computer programs such as word processing, spreadsheet and database software. Knowledge of Internet use, social media and web site maintenance will be considered an asset.
• General Office skills: Must be familiar with a variety of office equipment, computer applications, and office procedures including filing, photocopying, mailing, etc.

This position offers a competitive annual salary range of $48,764 to $56,531, plus pension and benefits.