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Administrative Assistant

Saskatchewan Music Educators Association, Cudworth
Deadline: March 09, 2018 - March 22, 2018


Name: Valerie Kuemper

Phone: 306-256-7187




March 22, 2018

Established in 1957, SMEA promotes excellence in music and music education in the Province of Saskatchewan. We currently have an opening for a half-time Administrative Assistant who is experienced, detail-oriented with strong interpersonal, communication and multi-tasking skills. This is a long term position with the intent for transition into a more intensive role. The position supports the work of an active provincial non-profit arts organization, which offers numerous programs and services throughout the province. Experience with music education and programming in Saskatchewan would be a definite asset.

Responsibilities: The Administrative Assistant, under the direction of the Executive Director, performs a wide range of duties including, but not limited to, the following:
• Answer, and direct, general phone inquiries
Office administration
• Use computer word processing, spreadsheet, and database software to prepare reports and documents
• Sort incoming mail and courier deliveries for distribution
• Prepare and send outgoing mail, and courier parcels
• Forward and/or reply to incoming general e-mails and voice mail
• Coordinate the maintenance of office equipment
• Purchase, receive, and store the office supplies
• Update and ensure the accuracy of the organization's databases
• Collect, store and maintain all the organization’s archive files
• Provide administrative support to Executive Director
• Prepare, collect, and analyze reports
• Collect and respond to all SMEA member queries
• Assist with the updates and maintenance of the Provincial website
• Assist in creating informational brochures, Annual Report, and newsletters

Required Skills and Qualifications
• Post-secondary education or equivalent education/experience
• Exceptional computer skills, including the MS Office and Quickbooks
• Strong communication skills
• Ability to work independently with little supervision and take direction when required
• 2-3 years experience
Salary is commensurate with experience and a benefits package is included