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Finance & Administration Manager

Regina Symphony Orchestra, Regina
Deadline: December 21, 2018 - January 14, 2019


Name: Tanya Derksen

Phone: 3067916393




January 14, 2019

Position: Finance & Administration Manager

Organization: Regina Symphony Orchestra

Reports to: Executive Director

The Finance & Administration Manager contributes to the overall success of the organization by effectively managing all financial tasks for the organization. This position is responsible for financial planning, accounting, and budgetary functions and general office administration. This key management position analyzes the RSO’s financial position, directs preparation of operational and capital budgets, and develops strategies to achieve short- and long-range financial goals. The position reports on financial matters to the Executive Director, Board of Governors, and key staff positions.

This position manages and coordinates all accounting, budgeting, financial and tax reporting activities, such as preparation of monthly financial statements. It handles daily cash-flow issues and manages banking, insurance and investment relationships and auditing processes. The position is responsible for the preparation of budgets, and the filing of tax returns and other compliance filings. It reports to the Executive Director, and interacts with various departments on accounting and budget issues. It also works with outside vendors and service providers such as legal counsel, auditors, and insurance agents.

The position participates in musician contract negotiations, supervises IT operations, and coordinates human resources support. The position is responsible for tracking organizational statistics, producing reports and providing analysis on trends.


Financial accounting and reporting
• Develop and maintain timely and accurate financial statements and reports that are appropriate for the users and in accordance with generally accepted accounting principles (GAAP)
• Develop, implement, and ensure compliance with internal financial and accounting policies and procedures
• Ensure that all statutory requirements of the organization are met including Charitable Status, Withholding Payments (CPP, EI), Income Tax, Goods and Services Tax, Employer Health Tax
• Prepare all supporting information for the annual audit and liaise with the Board's Audit Committee and external auditors as necessary
• Document and maintain complete and accurate supporting information for all financial transactions
• Develop and maintain financial accounting systems for cash management, accounts payable, accounts receivable, credit control, and petty cash
• Reconcile bank and investment accounts
• Review monthly results and implement monthly variance reporting
• Manage the cash flow and prepare cash flow forecasts in accordance with policy
• Responsible for all bookkeeping functions including maintenance of the general ledger, accounts payable, accounts receivable and payroll
• Develop and implement policies and procedures to ensure that personnel and financial information is secure and stored in compliance with current legislation
• Manage the acquisition of capital assets and ensure that assets are properly recorded, amortized, and disposed of as appropriate
• Prepare annual charitable return in a timely manner as appropriate
• Liaise with the Audit Committee of the Board of Governors as appropriate
• Assist the Executive Director with financial reporting as required at board meetings and the Annual General Meetings

Payroll preparation and administration
• Responsible for all payroll functions to ensure that employees are paid in a timely and accurate manner
• Negotiate and manage the employee insurance and benefits plans
• Process and submit statutory and benefits remittances on time
• Issue annual T4s and T4As

Budget preparation
• Establish guidelines for budget and forecast preparation, and prepare the annual budget in consultation with the Executive Director and Audit Committee
• Assist the Executive Director and other administration staff with the preparation of budgets for funding applications

Statistical Information
• Maintain and update a variety of statistical documents, trackers and reports for the organization (including CADAC)
• Provide statistical reports and basic analysis to senior leadership in order to facilitate strong decision making

Project management accounting
• Maintain financial records for each project in a manner that facilitates management reports
• Ensure that accurate and timely financial statements are prepared in accordance with contract agreements with funders
• Provide accurate and timely reporting on the financial activity of individual projects

Information technology
• Evaluate the need for new technology to meet the organization's financial data processing, control, and reporting requirements
• Advise on appropriate technology that meets the organization's information requirements and financial resources
• Act as the point person for the organization’s IT contract and personnel
• Provide basic IT support to ensure efficient and ongoing office operations

Risk management
• Monitor risk management policies and procedures to ensure that program and organizational risks are minimized
• Advise the organization's leadership on appropriate insurance coverage for the organization and the Board of Directors
• Maximize income where possible and appropriate
• Negotiate with Bank for lines of credit or other financial services as required and appropriate

Office administration
• Responsible to supervise various administrative functions of the organization such as property/facility relationship management, safety of the work environment, and provision of furnishings and equipment
• Store, track and manage the organization’s leases, contracts and other financial commitments
• Monitor all legislation relevant to the organization (employment standards, occupation health and safety, human rights, etc.) and all regulations on professional certification to ensure that the organization is compliant

• Collaborate and participate with the Executive Director in contract negotiations with musicians, and attend meetings with RSO Players Committee as required
• Manage various human resources for the organization, such as vacation and sick time
• Work with RSO volunteers such as the Regina Symphony Women’s Association
• Attend and work at RSO concerts throughout the season, including front of house duties
• Other duties as assigned by the Executive Director

Qualifications and skills
• Post-secondary education in bookkeeping or accounting
• Knowledge of generally accepted accounting principles
• Knowledge of federal and provincial legislation affecting charities
• Knowledge of provincial legislation on Employment Standards, Occupational Health and Safety, and Human Rights
• Strong project management and organizational skills
• Strong written communication skills for proposals and report writing
• Strong interpersonal skills with a variety of stakeholders
• Ability to work independently, take initiative, and be part of a vibrant team
• Ability to work in a dynamic, fast-paced environment
• Knowledge of the voluntary sector
• Proficiency in use of computer programs from Microsoft Office Suite and standard accounting software

Employment Details
• Full-time permanent position, based on a 35-hour work week (with some evening and weekend hours)

Application Process
Please submit your resume and cover letter by Monday, January 14, 2019 at 4:00pm.

Tanya Derksen, Executive Director
Regina Symphony Orchestra

For more information, please visit
No phone calls or hard copies please.

The RSO would like to thank all applicants for their interest, however, only those who are selected for an interview will be contacted.