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Administrative Assistant - Saskatoon

Métis Nation Saskatchewan, Saskatoon
Deadline: November 26, 2019 - December 13, 2019

Deadline

December 13, 2019

The Métis Nation Saskatchewan is seeking a strong team player, committed to quality service to carry out objectives of the Registry and to provide a range of services as an Administrative Assistant. This full-time position reports to the Director of Registry and is based at the Metis Nation Saskatchewan office in Saskatoon, SK. Please submit resume, references and cover letter to registry@mnsregistry.ca.

Qualifications
• Post-Secondary education with a relevant major. Minimum 2 years experience working in an office setting and/or 1-year experience in education in public relations and communications
• Positive and professional demeanor that embraces challenges and areas of rapid growth
• Resiliency in dealing with changing schedules, timelines and financial priorities
• Must be able to provide a clean Criminal Record Check with Vulnerable Sector
• Valid Saskatchewan driver’s license and reliable transportation
• Must have completed or willing to complete CPR certification
• Commissionaire of Oaths or able to obtain Commissionaire of Oaths

Skills
• Highly organized person who can perform a wide variety of tasks, and can multitask
• Knowledge of Métis Nation history, knowledge of Michif language would be an asset
• Attention to detail, strong work ethic, strong interpersonal, organizational, analytical, and problem-solving skills
• Experience working in a not for profit environment, knowledge of office management procedures
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Proficiency in writing/editing/filing documents, email and reports
• Ability to relate effectively with all levels of staff, government officials, and the general public

Responsibilities
• Support the implementation and continuous improvement of Citizenship Registry relations
• Analyze incoming and outgoing memoranda, prepare and co-ordinate the preparation and submission of summary briefs and reports, grant applications
• Preparing letters, forms, meeting minutes, and informational packages
• Arrange meetings and training sessions, preparing material for website and social media
• Working with vendors to order supplies and promotional items
• Tracking statistical information
• Assist with processing of applications and data entry
• Receive, process and prioritize enquiries (phone, mail, email)
• Administrative support and additional duties as assigned by the senior Registry staff and Registrar