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Status Update Clerk

Métis Nation Saskatchewan, Saskatoon
Deadline: November 26, 2019 - December 13, 2019

Deadline

December 13, 2019

The Métis Nation Saskatchewan is seeking a strong team player, committed to quality service to carry out objectives of the Registry and to provide a range of services as Update Clerk. This full-time position is based at the Provincial Citizenship Registry office in Saskatoon, SK. Please submit resume, references and cover letter to registry@mnsregistry.ca.

Qualifications
• Post secondary education in business administration or a related field, minimum 2 years experience in an office environment
• Must be able to provide a clean Criminal Record Check with Vulnerable Sector
• Excellent oral and written communication skills, strong communication and customer service skills, and excellent organizational skills
• Ability to act with discretion and maintain confidentiality of clientele, trustworthy and reliable
• Possess strong organizational and interpersonal skills
• The ability to work independently and as part of a team, perform well under pressure
• Experience using MSOffice Suite, Outlook, Computers, Scanners, and basic office equipment
• General knowledge of databases, electronic search engines and retrieval techniques
• Commissionaire of Oaths or able to obtain Commissionaire of Oaths
• Able to type at a quick rate, while making few mistakes
• The ability to follow instructions, pay close attention to details, multitask, while prioritizing work
• Able to work with numbers, and comfortable with basic arithmetic
• Understanding of filing systems, retrieving and refiling documents and client files.

Responsibilities
• Provide information on the citizenship application process, eligibility based on the bylaws and the definition of Métis, and the requirements for citizenship, to citizenship applicants and prospective applicants in person by phone or email
• Ability to maintain confidentiality and work with appropriate judgement, discretion and adherence to policy
• Ensure the quality and accuracy of work at all stages, and that all activities are conducted in accordance with established policy and procedure
• Complete database entry, photocopy and collate documents for distribution, mailing and filing
• Process incoming and outgoing mail, manually or electronically
• Send and receive messages and documents using fax machine or electronic mail
• Sort, process and verify application forms and other documents
• Verify accuracy and completeness of data
• Assist with filing system under the direction of the File Clerk
• Use database to generate letters for applicants
• Assist Provincial Liaisons with incoming applications from regional offices
• Assists with training new staff, as required.
• Performs other related duties as assigned.