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Executive Assistant

MacKenzie Art Gallery, Regina
Deadline: January 14, 2020 - January 23, 2020


Name: Jackie Martin

Phone: 306-584-4250 ex. 4275




January 23, 2020

The MacKenzie Art Gallery is looking for an Executive Assistant. Reporting to the Head of Strategic Initiatives, the Executive Assistant (EA) provides executive level administrative support to the Executive Director & CEO and Board of Trustees. The EA ensures the efficient operations of the Office of the CEO, working closely with the CEO and Head of Strategic Initiatives to prioritize competing demands. The EA is required to provide a wide variety of high level confidential and complex administrative services in a fast-paced environment. As a member of the management team, the EA provides:

1.) Executive level administrative support to the Executive Director and CEO: maintains the calendar of the CEO, coordinates meetings, prepares agendas, meeting materials, presentations, and minutes. Completes travel arrangements and reservations. Researches information and prepares correspondence.

2.) Executive level administrative support to the Board of Trustees; coordinates the meetings of the Board of Trustees and related committees in accordance with Gallery by-laws and governance policies. Prepare meeting materials, board reports, policy revisions, agendas and minutes. Organize special events as required by the Board of Trustees.

3.) Administrative support and assistance to various committees; across the organization; including but not limited to coordinate meetings, books rooms, prepare agendas, meeting materials, and record notes of meeting.

See for further details on how to apply. Application deadline is 23 January at 4:30 PM.