Program Coordinator
Creative Saskatchewan, Regina
Deadline: April 02, 2026
Job Summary:
The Program Coordinator assists the Program Department of Creative Saskatchewan (the “Agency”) with the delivery of the Agency’s programs.
Who we're looking for:
You understand how vital the creative industries are to Saskatchewan’s economy, and you’re excited to help make a difference. You thrive in a role where organization and efficiency matter, and you love being the go-to person who keeps things on track.
In past roles, people have called you detail-oriented, resourceful, and always one step ahead of your team’s needs. You’re a natural problem solver who asks smart questions and takes pride in doing thoughtful, informed work.
If you’re someone who enjoys variety, loves a well-executed plan, and has a genuine curiosity to learn more every day, this role is for you. You’re an administrator at heart, and you know that great support makes great things happen.
Responsibilities:
Duties will include, but not be limited to, the following:
Programs Support
Coordinate grant program assessment panels;
Assist with grant recipient communications and follow-up;
Compile results of grants assessment panels and communicate results to applicants;
Assist the Program Department with day-to-day needs such as booking meetings, triaging emails, and other coordination support;
Conduct research and extract data from applicant files to measure KPIs;
Coordinate the operation and improvement of the Agency’s online Grant Management System (GMS) as a system administrator;
Review incoming grant applications and final reports;
Assist with administrative tasks;
Coordinate and assist the Program Department with both live events and online webinars;
Front-line client engagement (phone calls and walk-ins);
Capture minutes and action items in team meetings;
Respond to day-to-day office needs;
Assist in the implementation of the agency’s IDEA (Inclusivity, Diversity, Equity, and Accessibility) strategy; and
Attend industry events on behalf of the Program Department from time to time.
Knowledge, Skills and Abilities:
The Program Coordinator requires knowledge and proven abilities in the following areas to be successful:
Ability to work on a diverse and inclusive team serving clients, both from a variety of lived and professional experiences.
Ability to work independently in a shared office environment.
Ability to visualize long-term deadlines, stay motived, and on track.
Basic proofreading skills.
Capacity to track and manage concurrent deadlines.
Critical thinking, creative problem-solving, and risk mitigation skills.
Customer/client service experience.
Emotional intelligence.
Flexibility and adaptability.
Interest in the creative industries (Book Publishing, Craft & Visual Arts, Digital Game Development, Live Performing Arts, and Music) and desire to learn more.
Knowledge of basic office procedures (booking travel, submitting invoices, building a budget, sending professional correspondence, etc.)
Project management (as an individual and as part of a team).
Schedule and meeting management skills.
Proficiency with Microsoft Office suite (Outlook, Excel and Word are a requirement; Bookings, Planner, Loop, Teams, and OneNote are an asset) and Records Management software.
Organized and accountable.
Task prioritization and initiation skills.
Understanding that procedures and technology are consistently evolving and improving.
Verbal and written communication skills.
The following may be considered an asset in this role, but are not a requirement to apply:
Diversity, Equity, Inclusion, and/or Accessibility training.
Fluency in an Indigenous language and/or French.
Formal education and/or professional experience in the creative industries.
Formal education and/or professional experience in office administration.
Prior experience working in a hybrid office environment.
This position requires a diverse skill set. To support this requirement, Creative Saskatchewan provides training and professional development opportunities that supplement and expand its employees’ skills.
Benefits to You:
In addition to a generous compensation package, which includes a competitive salary, benefits package, pension plan, paid leave (including vacation, sick, special), Creative Saskatchewan also offers the following non-monetary benefits to its employees:
Flexible working schedule, including the option to work remotely up to two days per week.
Friendly, welcoming staff of both introverts and extroverts who regularly participate in team-building and social activities celebrating group wins.
Free scramble parking with electrical plug in.
Commitment to inclusion, diversity, equity, and accessibility in our office culture, services, and governance.
Modern, productive, and ergonomic workspace in a stunning heritage building that doubles as the provincial production studios in Wascana Park.
Active commitment to paid professional development.
Artsy atmosphere amid plant-lovers.
The Program Coordinator assists the Program Department of Creative Saskatchewan (the “Agency”) with the delivery of the Agency’s programs.
Who we're looking for:
You understand how vital the creative industries are to Saskatchewan’s economy, and you’re excited to help make a difference. You thrive in a role where organization and efficiency matter, and you love being the go-to person who keeps things on track.
In past roles, people have called you detail-oriented, resourceful, and always one step ahead of your team’s needs. You’re a natural problem solver who asks smart questions and takes pride in doing thoughtful, informed work.
If you’re someone who enjoys variety, loves a well-executed plan, and has a genuine curiosity to learn more every day, this role is for you. You’re an administrator at heart, and you know that great support makes great things happen.
Responsibilities:
Duties will include, but not be limited to, the following:
Programs Support
Coordinate grant program assessment panels;
Assist with grant recipient communications and follow-up;
Compile results of grants assessment panels and communicate results to applicants;
Assist the Program Department with day-to-day needs such as booking meetings, triaging emails, and other coordination support;
Conduct research and extract data from applicant files to measure KPIs;
Coordinate the operation and improvement of the Agency’s online Grant Management System (GMS) as a system administrator;
Review incoming grant applications and final reports;
Assist with administrative tasks;
Coordinate and assist the Program Department with both live events and online webinars;
Front-line client engagement (phone calls and walk-ins);
Capture minutes and action items in team meetings;
Respond to day-to-day office needs;
Assist in the implementation of the agency’s IDEA (Inclusivity, Diversity, Equity, and Accessibility) strategy; and
Attend industry events on behalf of the Program Department from time to time.
Knowledge, Skills and Abilities:
The Program Coordinator requires knowledge and proven abilities in the following areas to be successful:
Ability to work on a diverse and inclusive team serving clients, both from a variety of lived and professional experiences.
Ability to work independently in a shared office environment.
Ability to visualize long-term deadlines, stay motived, and on track.
Basic proofreading skills.
Capacity to track and manage concurrent deadlines.
Critical thinking, creative problem-solving, and risk mitigation skills.
Customer/client service experience.
Emotional intelligence.
Flexibility and adaptability.
Interest in the creative industries (Book Publishing, Craft & Visual Arts, Digital Game Development, Live Performing Arts, and Music) and desire to learn more.
Knowledge of basic office procedures (booking travel, submitting invoices, building a budget, sending professional correspondence, etc.)
Project management (as an individual and as part of a team).
Schedule and meeting management skills.
Proficiency with Microsoft Office suite (Outlook, Excel and Word are a requirement; Bookings, Planner, Loop, Teams, and OneNote are an asset) and Records Management software.
Organized and accountable.
Task prioritization and initiation skills.
Understanding that procedures and technology are consistently evolving and improving.
Verbal and written communication skills.
The following may be considered an asset in this role, but are not a requirement to apply:
Diversity, Equity, Inclusion, and/or Accessibility training.
Fluency in an Indigenous language and/or French.
Formal education and/or professional experience in the creative industries.
Formal education and/or professional experience in office administration.
Prior experience working in a hybrid office environment.
This position requires a diverse skill set. To support this requirement, Creative Saskatchewan provides training and professional development opportunities that supplement and expand its employees’ skills.
Benefits to You:
In addition to a generous compensation package, which includes a competitive salary, benefits package, pension plan, paid leave (including vacation, sick, special), Creative Saskatchewan also offers the following non-monetary benefits to its employees:
Flexible working schedule, including the option to work remotely up to two days per week.
Friendly, welcoming staff of both introverts and extroverts who regularly participate in team-building and social activities celebrating group wins.
Free scramble parking with electrical plug in.
Commitment to inclusion, diversity, equity, and accessibility in our office culture, services, and governance.
Modern, productive, and ergonomic workspace in a stunning heritage building that doubles as the provincial production studios in Wascana Park.
Active commitment to paid professional development.
Artsy atmosphere amid plant-lovers.