Administrative Assistant
Multicultural Council of Saskatchewan, Regina
Deadline: April 02, 2026 - April 24, 2026
Administrative Assistant Job Description
Reports to: Administration Manager
Salary: $24,100.00 per year, plus benefits following a successful 3-month probation.
Permanent Part-time with flexibility: 20 hours per week (often Monday to Friday between 9:00 – 4:30) with occasional weekend availability.
Start Date: June 1, 2026
Location: On-Site MCoS office: 452 Albert Street North, Regina
The Multicultural Council of Saskatchewan (MCoS) is a non-profit provincial organization committed to promoting, fostering, improving and developing multiculturalism in the cultural, economic, social and political life of Saskatchewan while working to achieve equality of all residents. MCoS is a non-profit charitable provincial cultural organization that provides service and support to multicultural and ethnocultural organizations across Saskatchewan. The office is located in Regina.
MCoS has an opportunity for a highly organized and detail-oriented administrative assistant to join our team. The successful candidate will be responsible for providing administrative support to our staff.
Responsibilities:
The Administrative Assistant is responsible for interacting with and providing support to staff, volunteers, and the public.
Under the supervision of the Administration Manager, the Administrative Assistant is responsible for:
Reception: The position is responsible for ensuring the members, stakeholders and the general public are able to access MCoS services and information reliably and consistently. Tasks associated with this responsibility include:
Ensuring that the office can be accessed during office hours as needed
Answering phone calls, taking messages, forwarding calls to appropriate staff
Handling inquiries from staff, clients and other stakeholders within capacity
Relaying information accurately, clearly, concisely and in a courteous manner
Financial Process Support: MCoS bookkeeping and payroll are done externally. This position is responsible for maintenance and preparation of MCoS documents related to finances and communication with bookkeepers and others. Tasks associated with this responsibility include:
Assisting with monthly payment requisitions
Receiving and recording all funds received before they are deposited
Monitor payables and receivables, record payments, and issue receipts
Performing data entry and updating databases and spreadsheets
Assisting with year-end finances
Records Management: The position is responsible for preparation and management of documents and records for MCoS. Tasks associated with this responsibility include:
Providing administrative support to staff, members and volunteers under the direction of the Administration Manager
Creating and filing electronic copies of documents
Printing, copying, filing, scanning, and distributing (mailings, meetings, etc.) documents
Filing, organizing, and maintaining paper and electronic records under the direction of the Administration Manager
Establishing and maintaining a data management system to support reporting and the accountability of MCoS: tracking incoming calls, e-mails, mail, visitors, etc. for statistical reports
Maintaining and updating the membership page on the website via WordPress.
Mail: The position is responsible for ensuring all correspondence received by or originating from MCoS is handled appropriately. Tasks associated with this responsibility include:
Collecting, opening, recording, and routing incoming mail, and materials
Assembling, recording, stamping, and labeling outgoing mail
Sending, forwarding, and replying to emails as appropriate
Accurately maintaining and updating mailing and contact databases
Office: The position is responsible for the day-to-day oversight of the MCoS office. Tasks associated with this responsibility include:
Handling office needs such as delivery, parcel service,
Ordering and maintaining office supplies and equipment while following office policies and procedure
Maintaining a clean and tidy entrance and office
Maintaining office equipment while following office policies and procedure
Travel and Meeting Arrangements: as directed by the Administration Manager, the position is responsible for travel and meeting logistics for MCoS staff, board members and other volunteers and contractors of MCoS as required. Tasks associated with this responsibility include:
Arranging meeting and event facilities, registration, accommodation,
Organizing details and travel arrangements for Board, committee and general meetings
Preparing and processing expense claims
Providing general administrative support as needed.
Knowledge, Skills, Abilities and Requirements:
Applicants for this position must have a relevant combination of post-secondary certificate, diploma or degree, and/or prior experience in an administrative
This position requires exceptional administrative skills and a positive
Strong working knowledge of Microsoft Office 365; including experience and proficiency with Excel is essential.
Proficiency in the use of the following office technology: computers, voice messaging systems, photocopier, mail station, etc. and willing to learn new software
Strong organizational skills and a commitment to professionalism, including the ability to multi- task, manage timelines and multiple
Demonstrate a proven track record of working harmoniously within
Independent, energetic, analytical, self-starting and responsible worker, driven by successful, punctual and quality
Excellent communication and organizational
Experience in non-profit or community-based organizations an
Be willing to work occasional evenings, weekends, and travel out of the city as required.
This position requires a criminal record check.
Application Process:
MCoS appreciates all responses to this competition; however, only those candidates selected for an interview will be contacted. We are committed to employment equity and provide reasonable accommodations; please feel free to self-identify as Indigenous, a person with disabilities, and a visible minority (person oppressed by racism).
Please email your application (subject line: Administrative Assistant position) to Rhonda Rosenberg, Executive Director, at hr@mcos.ca by 12:00 p.m. on Friday, April 24, 2026.
We will only contact shortlisted applicants for interviews. The interview process will include opportunities to share how you will apply previous experience and qualities to the position’s responsibilities, and an experiential assignment.
Include the following in your application:
Cover letter and resume clearly outlining how you meet the education, experience, knowledge, skills, abilities, and requirements for this
Three recent professional references who are available and prepared to be contacted by email.
Only candidates currently living in and legally entitled to work in Canada will be considered.
Job posting and downloadable PDF of job description is also available on MCoS' website here: https://mcos.ca/news/mcos-is-hiring-administrative-assistant/
Reports to: Administration Manager
Salary: $24,100.00 per year, plus benefits following a successful 3-month probation.
Permanent Part-time with flexibility: 20 hours per week (often Monday to Friday between 9:00 – 4:30) with occasional weekend availability.
Start Date: June 1, 2026
Location: On-Site MCoS office: 452 Albert Street North, Regina
The Multicultural Council of Saskatchewan (MCoS) is a non-profit provincial organization committed to promoting, fostering, improving and developing multiculturalism in the cultural, economic, social and political life of Saskatchewan while working to achieve equality of all residents. MCoS is a non-profit charitable provincial cultural organization that provides service and support to multicultural and ethnocultural organizations across Saskatchewan. The office is located in Regina.
MCoS has an opportunity for a highly organized and detail-oriented administrative assistant to join our team. The successful candidate will be responsible for providing administrative support to our staff.
Responsibilities:
The Administrative Assistant is responsible for interacting with and providing support to staff, volunteers, and the public.
Under the supervision of the Administration Manager, the Administrative Assistant is responsible for:
Reception: The position is responsible for ensuring the members, stakeholders and the general public are able to access MCoS services and information reliably and consistently. Tasks associated with this responsibility include:
Ensuring that the office can be accessed during office hours as needed
Answering phone calls, taking messages, forwarding calls to appropriate staff
Handling inquiries from staff, clients and other stakeholders within capacity
Relaying information accurately, clearly, concisely and in a courteous manner
Financial Process Support: MCoS bookkeeping and payroll are done externally. This position is responsible for maintenance and preparation of MCoS documents related to finances and communication with bookkeepers and others. Tasks associated with this responsibility include:
Assisting with monthly payment requisitions
Receiving and recording all funds received before they are deposited
Monitor payables and receivables, record payments, and issue receipts
Performing data entry and updating databases and spreadsheets
Assisting with year-end finances
Records Management: The position is responsible for preparation and management of documents and records for MCoS. Tasks associated with this responsibility include:
Providing administrative support to staff, members and volunteers under the direction of the Administration Manager
Creating and filing electronic copies of documents
Printing, copying, filing, scanning, and distributing (mailings, meetings, etc.) documents
Filing, organizing, and maintaining paper and electronic records under the direction of the Administration Manager
Establishing and maintaining a data management system to support reporting and the accountability of MCoS: tracking incoming calls, e-mails, mail, visitors, etc. for statistical reports
Maintaining and updating the membership page on the website via WordPress.
Mail: The position is responsible for ensuring all correspondence received by or originating from MCoS is handled appropriately. Tasks associated with this responsibility include:
Collecting, opening, recording, and routing incoming mail, and materials
Assembling, recording, stamping, and labeling outgoing mail
Sending, forwarding, and replying to emails as appropriate
Accurately maintaining and updating mailing and contact databases
Office: The position is responsible for the day-to-day oversight of the MCoS office. Tasks associated with this responsibility include:
Handling office needs such as delivery, parcel service,
Ordering and maintaining office supplies and equipment while following office policies and procedure
Maintaining a clean and tidy entrance and office
Maintaining office equipment while following office policies and procedure
Travel and Meeting Arrangements: as directed by the Administration Manager, the position is responsible for travel and meeting logistics for MCoS staff, board members and other volunteers and contractors of MCoS as required. Tasks associated with this responsibility include:
Arranging meeting and event facilities, registration, accommodation,
Organizing details and travel arrangements for Board, committee and general meetings
Preparing and processing expense claims
Providing general administrative support as needed.
Knowledge, Skills, Abilities and Requirements:
Applicants for this position must have a relevant combination of post-secondary certificate, diploma or degree, and/or prior experience in an administrative
This position requires exceptional administrative skills and a positive
Strong working knowledge of Microsoft Office 365; including experience and proficiency with Excel is essential.
Proficiency in the use of the following office technology: computers, voice messaging systems, photocopier, mail station, etc. and willing to learn new software
Strong organizational skills and a commitment to professionalism, including the ability to multi- task, manage timelines and multiple
Demonstrate a proven track record of working harmoniously within
Independent, energetic, analytical, self-starting and responsible worker, driven by successful, punctual and quality
Excellent communication and organizational
Experience in non-profit or community-based organizations an
Be willing to work occasional evenings, weekends, and travel out of the city as required.
This position requires a criminal record check.
Application Process:
MCoS appreciates all responses to this competition; however, only those candidates selected for an interview will be contacted. We are committed to employment equity and provide reasonable accommodations; please feel free to self-identify as Indigenous, a person with disabilities, and a visible minority (person oppressed by racism).
Please email your application (subject line: Administrative Assistant position) to Rhonda Rosenberg, Executive Director, at hr@mcos.ca by 12:00 p.m. on Friday, April 24, 2026.
We will only contact shortlisted applicants for interviews. The interview process will include opportunities to share how you will apply previous experience and qualities to the position’s responsibilities, and an experiential assignment.
Include the following in your application:
Cover letter and resume clearly outlining how you meet the education, experience, knowledge, skills, abilities, and requirements for this
Three recent professional references who are available and prepared to be contacted by email.
Only candidates currently living in and legally entitled to work in Canada will be considered.
Job posting and downloadable PDF of job description is also available on MCoS' website here: https://mcos.ca/news/mcos-is-hiring-administrative-assistant/