Job Listings

Submit a Listing+

Member and Volunteer Coordinator

MacKenzie Art Gallery, Regina
Deadline: October 08, 2021 - October 20, 2021

Contact

Name: Jackie Martin

Phone: 306-584-4250 ext. 4275

Website: https://mackenzie.art/

Deadline

October 20, 2021

Reporting to the Director of Development, and working closely with Gallery visitors, staff and volunteers, the Members and Volunteer Coordinator assists with researching, developing, recruiting, and evaluating a progressive volunteer program for the MacKenzie Art Gallery. The Volunteer & Member Coordinator is responsible for the CRM data management and data integrity including maintaining and updating all member, volunteer, community membership, donor and sponsor profiles and records, processing memberships and donations, reports, and stewardship activity, and will work the front admissions / guest services desk and other public events as required. Provide administrative support to the development and execution of strategic fundraising by assisting with the planning and coordination of activities.

1. Volunteer administration: Provide administrative support and assistance to the volunteer programs, main point of contact, a resource and ambassador, ensures volunteers needs are fully understood and met, provide administrative support, assistance, and coordination for volunteer programs. Responsible for assisting with coordinating volunteer orientations and training sessions and follow up to increase understanding of the MacKenzie Art Gallery, and the roles and responsibilities of volunteers.

2. CRM Data Management and Data Integrity: Responsible for CRM data management and data integrity including maintaining and updating all member, volunteer, community membership, donor and sponsor profiles and records, processing memberships and donations, reports, and stewardship activity.

3. Development support: Contributes to the development and execution of strategic fundraising by providing administrative support including updating all member, donor and sponsor profiles, processing memberships and donations, reports, correspondence, mailouts and stewardship activity.

4. Visitor Service support: Works front admission / guest services desk and other public events as required from time‐to‐time to process transaction and always provide customer and visitor service, maintain the highest level of professionalism with a focus on surpassing standards of customer services.

Qualifications: Education: One‐year Administrative Assistance Certification

Qualifications: Experience: A minimum of one year directly related experience in a non‐profit, or similarly complex environment, with a focus on customer service.

Requirements:
 Demonstration of exceptional interpersonal and communication skills (verbal and written), ability to copy edit and proof documents for spelling and grammatical errors.
 Ability to anticipate and respond to the needs and interests of members, donors, and visitors.
 A keen and strategic business sense, complemented by exemplary people skills.
 Excellent time management, organizational, and leadership skills.
 Ability to show initiative working both independently and cooperatively in a team environment under multiple deadlines and in high pressure situations.
 Fluent in Microsoft Office (Microsoft Word, Excel, PowerPoint, Outlook).
 Experience in database management.
 Ability to set up video projectors, laptops, audio visual equipment for basic meeting purposes.
 Valid Driver’s License required.
 Knowledge and appreciation of art, galleries and/or museums is an asset.

This position requires working public events, some evening, and weekends.

Salary Information: $48,900 to $53,736

The MacKenzie Art Gallery is committed to maintaining an inclusive culture and building a diverse workforce that includes diversity in gender identity/representation, First Nations, Inuit and Métis peoples, persons with disabilities and members of racialized communities who have traditionally been and are currently underrepresented in the Canadian workforce. We welcome applications from all qualified candidates.

HOW TO APPLY:
Please apply no later than, Wednesday, October 20, 2021, 4:30 pm.
Applications for this position can only by submitted via the MacKenzie’s job application portal.
Any applications submitted via email or by mail will not be considered.
To visit the portal and apply, please visit: www.mackenzie.art
Inquiries regarding this position can be directed to Jackie Martin, Director of Finance and Operations, at (306) 584‐4250 ext. 4275.

The successful candidate must submit a satisfactory Criminal Record Check prior to employment.